Assessment Method: Professional Discussion underpinned by a portfolio


Plain-English Explanation

S2 is about handling data correctly and safely. This means entering, updating, and using data without errors, and following company policies and laws like GDPR to keep it secure.


Examples of How Apprentices Demonstrate This at Work

  • Entering customer details accurately into a CRM system

  • Using Excel to analyze data while applying password protection to sensitive files

  • Following company procedures for storing and sharing data securely

  • Using Power Automate to move data between systems without manual errors

  • Applying mailbox rules to prevent sensitive data from being sent to the wrong person


Common Gaps and Misconceptions

  • Thinking accuracy doesn’t matter—small errors can cause big problems

  • Believing that saving a file in a shared folder is always secure

  • Ignoring encryption or password protection for sensitive data

  • Forgetting to follow retention and deletion policies


Links to Resources and Tools


Why It Matters

  • Ensures compliance with laws and company policies

  • Protects sensitive information from breaches

  • Maintains trust and reliability in business processes


Portfolio Evidence Ideas

  • Screenshots of:

    • A secure data entry process in a CRM or database

    • A Power Automate flow for secure data transfer

    • Mailbox rules for managing sensitive information

  • A short write-up explaining how you ensured data accuracy and security in a task


EPA-Style Questions

  • How do you make sure data is accurate and secure?

  • Can you give an example of when you handled sensitive data correctly?

  • Why is it important to follow data protection legislation?


Embedded Topics

  • Equality & Diversity: Ensuring data is collected and used fairly

  • Sustainability: Reducing paper-based data handling by using secure digital systems

  • British Values: Promoting responsibility and accountability in data management