Created on 2023-07-11 09:12

Published on 2023-07-11 09:37

The Microsoft 365 suite of applications is generally recognised as being a wonderful suite of applications, created purely for the purpose of improving productivity.

Productivity can be improved further still through the application of keyboard shortcuts. I find myself using these more and more recently, so I thought that I'd share them with you, along with some of my favourites.

Write email

  • Create a new email message – N

  • Send this message - Ctrl+Enter / Alt+S

  • Reply to this message - R / Ctrl+R

  • Reply all to this message - Shift+R / Ctrl+Shift+R

  • Forward this message - Shift+F / Ctrl+Shift+F

  • Save draft - Ctrl+S

  • Discard draft – Esc

  • Insert a hyperlink - Ctrl+K

  • Exit message editor - Alt+F10

Email list

  • Select/Unselect this message - Ctrl+Space

  • Select all messages - Ctrl+A

  • Clear all messages – Esc

  • Select first message - Home / Ctrl+Home

  • Select last message - End / Ctrl+End

Read email

  • Open this message - O / Enter

  • Open this message in a new window - Shift+Enter

  • Close this message - Esc

  • Open the next item - Ctrl+.

  • Open the previous item - Ctrl+,

  • Next item in the reading pane - .

  • Previous item in the reading pane - ,

  • Expand/Collapse a conversation - X

Go to

  • Go to Mail - Ctrl+Shift+1

  • Go to Calendar - Ctrl+Shift+2

  • Go to People - Ctrl+Shift+3

  • Go to To Do - Ctrl+Shift+4

  • Go to Inbox - G then I

  • Go to Drafts - G then D

  • Go to Sent - G then S

  • Search your email - Alt+Q

  • Open or collapse the left pane - Alt+F1

  • Show help - ?

  • Jump Focus - Ctrl+F6

  • Jump Focus - Ctrl+Shift+F6

Email actions

  • Print this message - Ctrl+P

  • Undo last action - Ctrl+Z

  • Delete this message - Delete

  • Permanently delete this message - Shift+Delete

  • Create new folder - Shift+E

  • Mark this message as read - Q / Ctrl+Q

  • Mark this message as unread - U / Ctrl+U

  • Flag this message - Insert

  • Archive - E

  • Mark this message as junk - J

  • Zoom in this message - Ctrl++ / Ctrl+=

  • Zoom out this message - Ctrl+- / Ctrl+_

  • Reset the zoom of this message - Ctrl+0

  • Move to a folder - V

  • Categorise this message - C

  • Ignore - Ctrl+Delete

  • Snooze - B

  • Quick step shortcut - Ctrl+Shift+5

  • Quick step shortcut - Ctrl+Shift+6

  • Quick step shortcut - Ctrl+Shift+7

  • Quick step shortcut - Ctrl+Shift+8

  • Quick step shortcut - Ctrl+Shift+9